Office Coordinator

By November 21, 2019 No Comments

Website Health Education Council

Description, Compensation and Benefits:

This is a non-exempt position with the flexibility to be full time or part-time. Salary will be determined commensurate with experience and education. After 60 days of continuous full-time employment, benefits including medical, dental, insurance are available. After 90 days, vacation, sick leave, major holidays and retirement plan are available. The Health Education Council is an equal opportunity employer.

Qualifications and Job Requirements:

The office Coordinator is responsible for administrative tasks such as filing, managing emails, answering phones, preparing presentations, daily office operations, and ensuring that office supplies are available. The Office Coordinator will work closely with coworkers to ensure that the office duties are completed. Job responsibilities include but are not limited to:
  • Professionally and courteously welcome visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (Order supplies, file papers, organize supplies, etc.)
  • Professionally and courteously answer phones and route calls to appropriate staff
  • Take and deliver phone messages
  • Prepares quarterly staff newsletters
  • Manage, sort, and dispense incoming mail
  • Prepare outgoing mail and packages
  • Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Arrange air and hotel travel for staff and executives
  • Suggest changes to office task workflow in order to improve efficiency
  • Maintains an organized workspace at all times
  • Maintains cleanliness of reception area and common area workspace
  • Frequently check office supply stock; reorder supplies when needed
  • Track orders and maintain vendor relationships
  • Attend company meetings and take notes
  • Train new employees on HEC’s Office 365 platform
  • Report any updates or pertinent issues that need addressing to the Director of Operations
  • Uphold and carry out company office policies and procedures
  • Application Instructions:

    To apply, e-mail your resume, cover letter (please write “RE: Office Coordinator” on cover letter): Health Education Council ATTN: Philip Bensing 3950 Industrial Blvd. Suite 600 West Sacramento, CA 95691 Email: [email protected]