Deputy Director

By July 13, 2020 No Comments

Website Meals on Wheels Yolo County

Description, Compensation and Benefits:

Hours: Exempt, Monday – Friday, 8:00am-4:30pm (8 hours a day, 40 hours/week)
Benefits: Paid vacation, paid sick leave, 10 paid holidays/year
Medical/dental/vision/life insurance (100% paid by employer, subject to change)
Compensation: $55,000-$61,000, DOE
Reports To: Executive Director


  • Ongoing oversight, training, and supervision of managers and site staff at 4 site locations. Maintain regular communication for site needs, protocol changes, and incidents. Annual performance evaluations for 4 direct reports. Substituting in-person as needed.
  • Complete regular site visits and monitoring, ensuring all protocols are completed and followed.
  • Site coordination – ensuring access to facilities, equipment maintenance, health inspection findings.
  • Assist in the congregate meal program, providing oversight and help with participants.
  • Coordinate and run regular site manager meetings – create agendas and produce statistics that demonstrate program outcomes and areas of improvement.
  • Assist and coordinate emergency procedures and implementation of disaster plans.
  • Help to identify program needs and make recommendations to Executive Director.
  • Manage hiring of employees – posting open positions, interviewing, background checks, completing on-boarding paperwork, providing benefits information, coordinating required trainings and certifications; employee separation.
  • Working with payroll company on payroll, timesheets, time off accruals, pay increases, etc.
  • Create, update, and ensure completion of all employee paperwork and forms, including employee handbooks, latest labor laws, and general memos to staff of organizational changes.
  • Coordinate organizational insurance: workers compensation, unemployment, employee benefits.
  • Assist in staff performance evaluations, incident reports, and disciplinary actions.
  • Maintain and manage employee personnel files/timesheets, needed paperwork, and archives.
  • Identify volunteer need per location to fill ongoing needs for each of the four sites served.
  • Volunteer recruitment through in-person and online services and contacting new volunteers.
  • Complete volunteer presentations, trainings, and events (virtual and in-person). Ensure training and volunteer material is thorough, completed, and kept up-to-date.
  • Process all volunteers through main office, completing background checks, and managing paperwork.
  • Ongoing oversight of all volunteers, including site assignments and needs of individuals and groups.
  • Coordinate and assist in volunteer recognition activities (items/shirts/holiday events).
  • Assist in special volunteer opportunities and providing letters of hours recorded as needed.
  • Research, writing, application/acquisition, partnerships, and management of grants and fundraising, in conjunction with the Executive Director.
  • Complete ongoing quarterly, annual, and as-needed grant reporting. Assist in audits and monitoring visits from grant providers.
  • Contribute to ideas for grant spending, tracking of purchases, gathering receipts, gathering data, coordinating reimbursements, and identifying success stories.
  • Maintain an ongoing grant calendar and monitor opportunities and deadlines.
  • Updating the website: logos, upcoming menus, pop-ups, and working with website provider.
  • Participating and helping with community events and nonprofits: Big Day of Giving, senior resource fairs, health fairs, Friends of Meals on Wheels events, and other Meals on Wheels programs.
  • Assist in creation of marketing material: flyers, images/photos for social media.
  • Monthly Deputy Director activity report to Meals on Wheels Yolo County Board of Directors.
  • Other duties as assigned.

Qualifications and Job Requirements:

  • Three to five years full-time, successful, paid work experience in non-profit management and fundraising – with major experience in grants: including research, writing, acquisition, management, reporting and billing is required; Demonstrated experience in writing both governmental and private foundation grants is required.
  • Demonstrated ability to work successfully with colleagues, volunteers, clients and community at every level is required.
  • Excellence in organizational management with the ability to coach staff, manage and develop teams, set and achieve strategic objectives, manage a budget, and more.
  • Ability to be an active participant as part of the senior leadership team in proposing ideas, brainstorming projects and solutions and working as part of the team on implementation.
  • Strong written and verbal communication skills.
  • Strong computer skills, including knowledge of Microsoft Office and skill with online systems and services.
  • Strong organizational and project management skills.
  • A Bachelor’s degree from an accredited four-year college or university with emphasis in the area of non-profit management, public administration, business administration, social work, or a related field is preferred, but not required.
  • Experience working with seniors and volunteers or in a food preparation/delivery environment would be a plus, but not required.
  • Ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth.
  • Unwavering commitment to quality programs and data-driven program evaluation.
  • Ability to work under general direction and be self-motivated.
  • Ability to work effectively in collaboration with diverse groups of people/community entities.
  • Must possess a current California Driver’s license.
  • Must possess and maintain a clean driver’s record without major violations (current DMV printout required).
  • Must possess current proof of auto insurance.
  • Must possess a clean criminal history without felony convictions (we pay for the background check).
  • CA food handler’s card or ServSafe certification are a plus, but not required.
  • Salary is commensurate with experience and education.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual preference, national origin, ancestry, or physical or mental handicap.

Application Instructions:

  • Respond by email with cover letter and CV to Executive Director, Christi Skibbins, at: [email protected].
  • We will reach out to qualified applicants to set up an initial phone interview.
  • Those moving up from phone interview stage will be contacted for a Zoom interview.
  • Final candidates (2 -4) will be scheduled for an in-person tour and face-to-face interview.