Finance Manager

By May 15, 2019 No Comments
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Website Youth and Family Collective/PRO Youth and Families, Inc.

Description, Compensation and Benefits:

Status:             Exempt, Full-time

Reports to:     Chief Financial Officer (CFO)

How this Position Supports our Mission:

The Finance Manger serves as a strategic business partner with the CFO, Executive Directors of Partner Organizations and President and CEO of PRO Youth and Families in overall financial oversight and coordination of The Youth and Family Collective.

The Finance Manager is responsible for the transparent and ethical practices in all financial planning, accounting, asset management, grant management, federal awards programs and control systems designed to meet the Youth and Family Collectives partners’ financial obligations, government funding requirements and financial programmatic obligations regarding all manner of funding.


•     Work with the YFC CFO and Non Profit Partner Senior Leadership to develop individual program budgets and annual agency budget, detailing income and expense categories.
  • Design, Implement and execute a Grant Management process that includes the training of program managers to track and code expenses accordingly.
  • Ensure financial management systems, policies and procedures that include all appropriate controls to maintain the fiscal integrity of the organization.
  • Design and implement a Document Management System
  • Implement a Risk Management Process that formally identifies, quantifies and manages risk during the life of the projects, such as insurance policies, leases, vendor contracts etc.
  • Maintain fiscal compliance with all government and private funding sources as well as local, state and federal agencies.
  • Maintain accurate and up-to-date financial records and cash flow projections.
  • Provide annual audit oversight. Work closely to support the auditors to ensure resolution of questions on revenue and expenses and required fiscal policy. Review audit reports and annual tax returns.
  • Support a staff bookkeeper to complete all year end closing, pre-audit reconciliations, and audit field work.
  • Monitor/Audit for all financial functions including cash receipts, billing & accounts receivable, cash disbursements & accounts payable, payroll, general ledger, grant/contract invoicing, and cash flow. Manages and ensure accurate forecasting of cash flows.
  • Complete direct finance tasks such as bank reconciliations to ensure separation of accounting responsibilities.
  • Provides leadership in the development and continuous evaluation of short and long–term financial objectives. Develops actionable analysis for financial performance, trends and long-terms forecasts.
  • Work closely with senior staff members to provide analysis and identify opportunities for revenue growth and diversification.
  • Innovate and develop automated financial dashboard and financial reporting tools for board and executive staff oversight.
  • Draft grant budget proposals (foundation, community, and local, state, federal government) in coordination with the program and development staff as needed for new grant submissions and grant reporting
  • Manage changes to salaries and benefits programs from a financial perspective

Qualifications and Job Requirements:

Required Skills and Experience:

•    Bachelor’s degree in accounting, Finance or related area required.
  • CPA or MBA preferred, along with at least 5 years of experience managing or supervising the finance department of an organization with a budget of at least $1 million dollars.
  • Demonstrated experience working with complex and local governments grant funding. Federal, State, County Grant management experience desired.
  • Proficient in the management and understanding of requirements for restricted and non-restricted funding and private grant funding management.
  • Knowledge of not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, and appropriate Code of Federal Regulations.
  • Skilled in resolving complex financial issues and/or problems. Can effectively evaluate options, execute a plan of action and communicate resolution to appropriate parties.
  • Proficient with financial management software; QuickBooks preferred.
  • Outstanding organizational skills and exceptional attention to detail. Strong work ethic with the ability to lead teams and accomplish goals and results.
  • Dedication and commitment to the mission of non-profits serving youth and families in a diverse and inclusive environment. Flexibility and willingness to work occasional evenings and weekends to meet deadlines.
Other Requirements:
  • Capable of providing Employment Eligibility Verification.
  • Thorough knowledge of general office software, particularly Microsoft Office Suite; excellent Excel skills.
  • Complete a background screen and drug test.
Possess a valid California Driver’s License and evidence of insurance coverage. Work Environment and Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High level of concentration and attention to detail for extended periods of time required.
  • Ability to communicate effectively using all methods of communication with individuals in the organization at all levels, outside agencies, partner organizations and consultants.
  • Ability to quickly organize and communicate thoughts and to understand communications from others.
  • Complex reading and writing skills with the ability to read, proof, and analyze complex documents.
  • Ability to see, hear, and talk clearly in order to receive instruction and to give instructions to others.
  • Ability to work independently, with others, around other, have verbal contact with others, face-to-face contact with others and prioritize work and make decisions.
  • This is sedentary work in an office setting. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 25 lbs.
  • The employee frequently is required to use hands and fingers to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Occasionally the employee will be required to perform work out of the office or other facilities.
The employer is an "equal opportunity employer." The employer will not discriminate and will take "affirmative action" measures to ensure against discrimination in employment, recruitment, and advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.  

Application Instructions:

Submit a Cover Letter and Resume via email to [email protected]